As a way to offer additional material selection options for faculty, we will allow faculty to submit personal purchases for addition to the collections with reimbursement from individual book allocation account. In all cases, such purchases under this policy must adhere to the general Collection Development Policy guidelines for materials to be added to the library's collections. Please read the new Collection Development Policy carefully to ensure that items you may want to personally purchase for the library's collections will be reimbursable.
The Library will only reimburse individuals for items added to the collection.
Items will be accepted at the discretion of the Library.
Reasons that an item will not be accepted for reimbursement from individual allocation fund may include: items written in, highlighted, withdrawn from another library, or otherwise marked; an item already owned by the Duggan Library; an item already on order; an item that does not support the curriculum; the latest edition is not purchased (where applicable), and, insufficient or no receipt, or where the item does not meet the new Collection Development Policy guidelines.
If the item is currently in print, the Library will not accept an item in less than new condition. If an out-of-print item is purchased, it should be in excellent condition.
Only books in hardback will be accepted, unless only a paperback copy is currently available in print.
A receipt must be submitted for reimbursement consideration.
Receipt must be descriptive to match item(s) with price.
Store name must be imprinted on receipt – receipt cannot be generic.
Receipt can only contain items for which reimbursement is requested – the receipt cannot contain non-reimbursable items
Individuals will submit item(s) and receipt to Bernice Hatton who will complete an online requisition.
Requisitions will normally be processed on Wednesday’s so that checks can be cut for Friday of the following week.
Individuals will be responsible for obtaining reimbursement checks from the business office
You are traveling abroad and want to purchase a foreign language title or a hard-to-obtain foreign published work.
You are shopping at a bookstore and stumble across a remaindered title for half of the list price.
The only way to purchase an item is through use of a credit card (FYI: the library does not have a credit card to pay for purchases)
This service is not intended to include items that have to be shipped that the library can normally purchase through regular channels (for example, the Library usually will be able to get a better rate as an institution than individuals can from places like Amazon.com. The Library also searches and orders out of print items from services like Alibris). However, if there is a situation that includes shipping, handling fees, etc. this cost will be added to the item cost and deducted from individual allocation funds. If you are unsure about this process or have questions please contact Bernice Hatton before your place any order.
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