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services: services for faculty: materials ordering
Ordering Materials for the Duggan Library
Faculty members, as determined by their departments, will have an
allocation to be used for purchase of library materials in the faculty
member's specific areas of interest and teaching within the discipline.
Faculty may place orders for materials through February 1, 2008.
After February 1, any money not expended by individual faculty
will be reallocated to Department Chairs to be expended on materials
of interest to the entire department. Orders on Department accounts
may be submitted by Department Chairs until March 28, 2008.
On March 28, any money remaining will be reallocated to the Library
and used to build the General Collection.
Faculty who spend at least half of their allocation by November
30, 2007 will receive an additional $50.00 for orders.
Order requests may be submitted (1) on the book order form located
on the Library's web page, (2) on printed order forms available
either from the Director's Office or at the Library's Circulation
Desk, or (3) by marking and signing catalogs appropriately. Printed
forms, catalogs, or questions about ordering materials should be
sent to the Director of the Library (Ken Gibson) or to the Acquisitions
Assistant (Mary Royalty).
Out of print materials may be requested, with the understanding that every effort will be made to obtain them before the end of the fiscal year. Orders for out of print items still outstanding at the end of the fiscal year will be returned to the faculty member for review. The faculty member may reorder from the next year's funds or may place the item on an ongoing Library Want List for eventual purchase with general funds.
We would prefer that faculty not place an order for materials that are not yet published unless they are certain that the item will actually be produced during the fiscal year. If an item does not become available during the fiscal year, the order will be returned to the faculty member for reconsideration and reorder on the next year's funds.
Orders are placed through the Library's automated system and will
show in the online catalog with a status of On Order. This status
will change to Received, when the item has come to the Library,
and will have a call number when it has been added to the collection.
You may view newly cataloged items by following the information
found on the library's web site at http://library.hanover.edu/newtitlelist.html.
To receive priority treatment, orders placed for reserve, or that
require rush cataloging, must be clearly indicated as such. If you
wish to be notified when reserve/rush items are cataloged please
specify this request on your order. Please note that we cannot guarantee
a specific date for rush cataloging of materials. However, to better
ensure materials will be available when needed, orders should be
placed as far in advance as possible.
updated 12 July 2007
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