Policy for Reimbursement from Library Book Allocation Fund for Personal
Acquisitions
As a way to offer additional material selection options for faculty,
we will allow faculty to submit personal purchases for addition
to the collections with reimbursement from individual book allocation
account. In all cases, such purchases under this policy must adhere
to the general Collection Development Policy
guidelines for materials to be added to the library's collections.
Please read the new Collection Development Policy carefully to ensure
that items you may want to personally purchase for the library's
collections will be reimbursable.
Items that can be added: books, videos, sound recordings
The Library will only reimburse individuals for items added
to the collection.
Items will be accepted at the discretion of the Library.
Reasons that an item will not be accepted for reimbursement
from individual allocation fund may include: items written
in, highlighted, withdrawn from another library, or otherwise
marked; an item already owned by the Duggan Library; an
item already on order; an item that does not support the
curriculum; the latest edition is not purchased (where applicable),
and, insufficient or no receipt, or where the item does
not meet the new Collection Development Policy guidelines.
If the item is currently in print, the Library will not
accept an item in less than new condition. If an out-of-print
item is purchased, it should be in excellent condition.
Only books in hardback will be accepted, unless only
a paperback copy is currently available in print.
Receipts
A receipt must be submitted for reimbursement consideration.
Receipt must be descriptive to match item(s) with price.
Store name must be imprinted on receipt - receipt cannot
be generic.
Receipt can only contain items for which reimbursement
is requested - the receipt cannot contain non-reimbursable
items
Reimbursement Procedure
Individuals will submit item(s) and receipt to Mary Royalty
who will complete an online requisition.
Requisitions will normally be processed on Wednesday's so
that checks can be cut for Friday of the following week.
Individuals will be responsible for obtaining reimbursement
checks from the business office
Examples of when this might be of benefit for you and the Library:
You are traveling abroad and want to purchase a foreign language
title or a hard-to-obtain foreign published work.
You are shopping at a bookstore and stumble across a remaindered
title for half of the list price.
The only way to purchase an item is through use of a credit
card (FYI: the library does not have a credit card to pay for
purchases)
Other Notes
This service is not intended to include items that have to
be shipped that the library can normally purchase through regular
channels (for example, the Library usually will be able to get
a better rate as an institution than individuals can from places
like Amazon.com. The Library also searches and orders out of
print items from services like Alibris). However, if there is
a situation that includes shipping, handling fees, etc. this
cost will be added to the item cost and deducted from individual
allocation funds. If you are unsure about this process or have
questions please contact Mary
Royalty before your place any order.
